Local 1000’s 2024 Convention Delegation Guide

Post

Travel and Accommodations 

Most flights have already been booked by the Local 1000 Travel Team however if you need to make changes to your travel, please reach out to travel@seiu1000.org. If you have convention-related questions that are not related to travel, please reach out to 2024delegates@seiu1000.org

Travel to the Hotel from the Airport: 

Arrival shuttles will run every 30 minutes from Friday, May 17, 2024, to Sunday, May 19, 2024, for arrivals between 9:00 AM and 9:00 PM. Shuttles will pick up at the Philadelphia International Airport (PHL) and Philadelphia 30th Street Amtrak Station and drop off at all convention hotels. Attendees will need to know their hotel to board the correct shuttle. IU transportation staff will be onsite to assist. 

Departure shuttles will run on Wednesday, May 22, 2024, and depart from the Pennsylvania Convention Center between 12:00 PM and 5:00 PM. Shuttles will pick up at the Pennsylvania Convention Center and drop off at either Philadelphia International Airport (PHL) or Philadelphia 30th Street Amtrak Station. Attendees must check out of their hotels the morning of Wednesday, May 22, and store their luggage at the Convention Center until departure. 

Attendees arriving or departing outside of scheduled service days and times should plan on making their own arrangements. Please make sure you keep all receipts for uber, lyft and taxis in order to be reimbursed.

Travel to Hotel and Convention Center: 

Our hotel is located one block from the Convention Center, so we will be expected to walk. Please reach out to Travel if you need to request a scooter ASAP.

SEIU Local 1000 Delegate Hotel: 

Hilton Garden Inn, 1100 Arch St, Philadelphia, PA 19107 

SEIU Local 1000’s delegation including staff will be expected to share a room. If you selected the single occupancy option, please note the cost is $141.29 per night of stay. (The local will cover this extra cost on the front end and will send a payment request out to those who selected the single 

option at a later date.) If you require a refrigerator for medication, please reach out to travel@seiu1000.org ASAP.

Meals and Reimbursements 

Meals: 

Breakfast and Lunch will be provided daily starting on May 17th. Please note that we will have a L1000 Delegate Dinner at on May 20th at Maggiano’s Little Italy Restaurant which is about a block away from the convention center. There will also be a celebration, with dinner, on the evening of May 21st. 

All meals will be served on Level 200 inside Hall E. 

  • · Breakfast Service: Starting the 17th, breakfast will be served from 6:45am-8:45am 
  • · Lunch Service: Starting the 17th, lunch will be served from 12pm-2pm. Note that Lunch on May 19th is from 12pm-1:30pm.

Reimbursement: 

Member expenses will be reimbursed according to L1000 policy. Given that the convention involves an overnight stay, member meals will be reimbursed on a per diem basis. Most meals will be provided by either the IU or Local 1000 and thus will not be eligible for reimbursement. This includes breakfast and lunch at the convention starting on 5/19, dinner celebration on 5/21, and dinner on 5/20. Philadelphia is “high cost” city per expense policy and the per diem rates of $18(breakfast)/$19(lunch)/$32(dinner) will apply to reimbursable meals. 

Mileage to/from the airport in your home city will be covered, without a commute adjustment, along with overnight parking. Receipts for parking will be required. 

If you need a travel advance, please send an email requesting a travel advance to advances@seiu1000.org and the team will send you a form to complete. 

For reimbursement following the convention, members will need to submit a Member Expense Claim Form to expenses@seiu1000.org.

Convention Program and Schedule 

Convention Location: 
Pennsylvania Convention Center, 1101 Arch St, Philadelphia, PA 19107

Convention Program Schedule:
https://web.cvent.com/event/36ffeb21-78e7-4543-ae72-d5b93fb09ec2/websitePage:830ee33a-7c0a-4f2c-8fba-3e97b9cd8fa2?locale=en-US

Convention Committees and Caucus Meetings 

Committee Meetings:

All Convention Committee meetings, held on May 17th and 18th at the Convention Center on Level 100, are open to Convention Delegates, Alternates, and Guest Delegates. These Committees assist in organizing Convention matters and making recommendations for delegate consideration. They include: Credentials, Rules, Constitution and Laws, Resolutions, and Roll Call. Below is the Committee Meeting Schedule.

Schedule of Committee Meetings:

May 17

  • Laws Committee
  • Resolutions Committee

May 18

  • Laws Committee
  • Resolutions Committee
  • Credentials Committee (meets 2 times)
  • Roll Call Committee
  • Rules Committee

Caucus Meetings: 

All the caucus meetings will take place on May 18 in the evening. Times are still being finalized.

Caucuses are open to all members. Join the Caucus Meetings to engage with fellow members and discuss important community issues. Don’t miss the opportunity to connect with fellow members and shape our community’s direction.

List of Caucuses

  • AFRAM Caucus 
  • API Caucus
  • Disability Caucus
  • Indigenous Peoples Caucus
  • Latino Caucus
  • Lavender Caucus

 Registration & Credentials

Onsite Convention Registration (to check-in, receive badges, schedules, and other information) will be available at the Pennsylvania Convention Center in Hall D (inside Union City) on the following schedule:

  • May 16 11am – 6pm
  • May 17 – 20 8:30am – 7:30pm
  • May 21 8:30am – 5:30pm
  • May 22 8:30am – Convention adjourns

Badges must be worn at all times (including the SEIU Celebration) and to access the shuttle buses.

The registration area will also house the Help Desk, Interpretation Desk, the area where you receive and return your iPad, and any giveaways provided to delegations.

SEIU Celebration – Evening May 21

Schedule
SEIU Celebration on May 21 from 6:30pm – 11:00pm.

The SEIU Celebration will be held at the Belmont Plateau at 1800 Belmont Mansion Dr,

Philadelphia, PA 19131. Belmont Plateau is part of the Fairmont Park system, with stunning views of the Philadelphia skyline. Dinner will be provided at the Celebration.

We’ve got an incredible musical lineup featuring performances by Lila Downs, DJ Jazzy Jeff, Joan Jett and the Blackhearts, and The Roots. This isn’t just dinner, it’s a full-blown music festival with no program, so no interpretation is required. Join us for a night of unforgettable music and fun. 

Shuttle services to the Belmont Plateau at 1800 Belmont Mansion Dr, Philadelphia, PA 19131, will be provided from all routes every 15 minutes from 6:30pm until 8:15pm. Shuttle

services back to the hotels and Pennsylvania Convention Center will be available. The last departure from Belmont Plateau will be at 11:30pm. In addition to the ADA shuttles, some golf carts will be available to assist participants with mobility issues. 

 Communication During Convention

  • We will have Daily Morning Zoom Check-In’s to communicate any urgent or important updates. 
  • Delegation WhatsApp Group Chat- coming soon! 
    Please download the app and create an account. 

Recommended Attire

Most members will be representing their local pride, so we encourage you to pack your purple SEIU Local 1000 attire!! Please pack comfortable shoes since there will lots of walking! 

Tips for First Time Travelers

  • Make sure to bring enough medication for the duration of your trip.
  • Photocopy your driver’s license, passport, visa, and other important documents. Scan them in the cloud so they’re accessible wherever you are.
  • Alert your credit cards and financial institutions that you will be traveling and let them know your destination. This prevents any card cancellations by your bank after making an unexpected purchase far from home. 
  • Don’t forget to pack your cell phone charger. 

QUESTIONS? 

Please reach out to 2024delegates@seiu1000.org with any questions or concerns.